1. The first thing you need to do is identify individuals who could be members of your directory. You can ask staff to recommend individuals who have previously visited your school. Check with administrators and support staff and get their suggestions as well. Parents are the easiest to contact/invite as they already have a connection with your school.

2. The next step is to formally ask people to apply to be part of your EDUGuest Directory. I do this via a Google form, which you can access here (please make a copy before editing). Generate a spreadsheet using the data you collect.

3. Keep in mind that some people may be hesitant to join. You may need to talk with them directly in order to provide some additional information. Also note that not everyone who applies is guaranteed to be added to the directory. I make this clear in the application form.

4. Develop a clear approval process for adding people to your directory. I suggest having an administrator involved in this process. You may also need to have potential members adhere to or sign documents related to Child Protection etc. Ensure that you are aware of and follow all applicable school policies.

5. You also need to collect a photo (headshot) of directory members. This is something that can't be collected by the Google form. I asked successful applicants to submit a photo via email.

6. Choose the information that you want displayed on your directory. In my case, I don't display all of the information that is collected. For example, questions like "Do you have a criminal record?" are important when considering a person's eligibility but this information is not relevant when teachers are searching for people in the directory.